1. The club shall be called the HAYFIELD CRICKET CLUB.

2. The purposes of the Club are to promote the amateur Sport of Cricket in Hayfield and the surrounding area and community participation in the same.

3.a) Membership of the Club shall be open to anyone interested in the Sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of Membership according to facilities is allowable on a non discriminatory basis.

3b) The Club may have different classes of Membership and subscriptions on a non discriminatory and fair basis (see 4 below). The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

3c) The Club Committee may refuse Membership, or remove it, only for good cause such as conduct or character likely to bring the Club or Sport into disrepute. Appeal against refusal or removal may be made to the members.

4. Membership of the Club shall, at the discretion of the Management Committee be possible under one or more of the following headings:

a) Life Member (Honorary – presented by the Club to recognise exceptional service).

b) Life Patron.

c) Full Member

d) Playing Member

e) Junior Member

f) Social Member

All members of the Club shall be entitled to attend the Annual General Meeting,

however, only members of categories a, b, c and d will enjoy (equal) voting rights.

Minimum Annual Subscription rates for each of these categories of members shall be

maintained by the Secretary.

The Management Committee shall have power to appoint Life Members of Honorary

Members to the Club.

Playing Members’ annual subscriptions shall be due for payment not later than 31^st

May in any year and failure to pay the required subscription by that date shall render

a player ineligible for team selection until the subscription has been paid in full.

5. The Government of the Club shall be vested in a Management Committee of up to fourteen (not less than 10) Members to be elected at the Annual General Meeting and consisting of the following:

PRESIDENT

CHAIRMAN

SECRETARY

TREASURER

FUND-RAISING MANAGER (X2)

GROUND MANAGER

JUNIORS MANAGER

LADIES NON PLAYING REPRESENTATIVE

WOMENS PLAYING REPRESENTATIVE

MEDIA MANAGER

PLAYERS LIASION MANAGER

1^ST XI CAPTAIN

2^ND XI CAPTAIN

(i) The Fund-Raising Manager(s), Ground Manager, Junior Managers, Ladies Non Playing Representative and Women’s Playing Representative are all to co-ordinate their respective sub-committees and to report back to the Management Committee.

(ii) Members of the Management Committee must be Members of the Club and shall retire each year but shall be eligible for re-election at the Annual General Meeting.

The four executive officers of the Club, viz. President, Chairman, Secretary and

Treasurer may serve the Club in that capacity for a maximum period of five years, after which they will not be eligible for re-election in the same post for a similar period. If in the event that no new member comes forward for selection, the incumbent postholder may, at their discretion, allow their re-election for a further period of one year only.

In the case of the President, the premier office of the Club, upon completion of the above term, will be allowed to propose a successor from within our outwith the Club.

The above RULE is subject to the current ANNUAL re-election process, sacrosanct to our Club.

6. The Management Committee shall meet as often as necessary to transact the business of the Club but at least monthly during the playing season. Five members present shall form a quorum.

7. The Committee has the power to:

a) Acquire and provide grounds, equipment, coaching, training and playing facilities,

clubhouse, transport, medical and related facilities.

b) Provide coaching, training, medical treatment and related social and other

facilities.

c) Take out any insurance for Club, employees, contractors, players, guests and third

parties.

d) Raise funds by appeals, subscriptions, loans and charges.

e) Borrow money and give security for the same, and open bank accounts.

f) Buy, lease or licence property and sell, let or otherwise dispose of the same.

g) Make grants and loans and give guarantees and provide other benefits.

h) Set aside funds for special purposes or as reserves.

i) Invest funds in any lawful manner.

j) Employ and engage staff and others and provide services.

k) Co-operate with or affiliate to firstly any bodies regulation or organising the Sport

and secondly any club or body involved with it and thirdly with Government and

related agencies.

l) Do all other things reasonably necessary to advance the purposes.

The Committee

A) Role

Subject to these Rules the Committee shall have responsibility for the management of

the Club, its funds, property and affairs.

B) Property etc.

(i) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the Club.

(ii) The Club may provide sporting and related facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

(iii) The Club may also in connection with the sports purposes of the Club:

a) Sell and supply food, drink and related sports clothing and equipment.

b) Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present.

c) Pay for reasonable hospitality for visiting teams and guests.

d) Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

(iv) The Committee will have due regard to the law on disability discrimination and child protection.

8. The Management Committee shall have power to fill any Committee vacancies, up to a maximum of 3, which may arise during its year of office (for the remaining period of its term).

The Management Committee shall also have the right to set up such sub-committees as may be considered appropriate to the efficient management and running of the Club.

9. The Mens Selection Committee shall consist of the 1^st and 2^nd Eleven’s Captains and three non-playing members of the Club, all of whom shall be appointed at the Annual General Meeting.

(i) The Committee will meet every week throughout the season on a Thursday night. A Captain unable to attend a meeting will appoint a deputy to take his place, the deputy to have voting rights.

(ii) Teams for both matches will be selected when there are fixtures scheduled for Saturday and Sunday. Reserves will be clearly identified and notified of possible inclusion.

(iii) All players are expected to notify the Captain and/or Vice-Captain as soon as possible if they have any problems about fitness or availability. Captains and Vice-Captains will liaise regularly to ensure each team has a full compliment of 11 players for every match.

(iv) Captains may delegate ‘match day matters’ to the Vice-Captain, Team Players or any other Club member as approved by the Management Committee.

(v) The 2^nd Eleven Captain shall be eligible to play for the 1^st Eleven but only in exceptional circumstances and with the express permission of the non playing sectors.

10. The President, Chairman, Secretary and Treasurer shall be ex-officio members of all sub-committees of the Club and shall have power to vote on all Committees with the exception of the Selection Committee.

11. The Secretary shall be the Executive Agent of the Management Committee and shall act as directed by the Management Committee. The Secretary shall call all meetings of the Club and shall keep minutes of all such meetings. The Secretary shall present the agreed report of the Management Committee to the Annual General Meeting. Sub-Committees are to appoint one of their number to act as a note taker for record purposes. Any such notes are to be made available at the appropriate Management Meeting.

12. The Treasurer shall receive and account for all monies of the Club, shall pay such debts of the Club as shall be authorised by the Management Committee and shall keep accounts as directed by the Management Committee. The Treasurer shall submit a financial statement at each Management Committee meeting and shall prepare the Annual Accounts for audit by the Club’s approved Auditors.

13. Cheques drawn upon the Bank Account(s) of the Club shall be signed by any two of the Treasurer, Secretary, President and Chairman of the Club.

14. The Annual General Meeting, at which not less than twenty-five members shall form a quorum, shall be held after the close of the financial year and before the end of the calendar year and at twenty-eight days notice. The last day of September shall be the end of the financial year. The business of the Annual General Meeting shall be:

a) To receive the report of the Management Committee.

b) To receive the Statement of Accounts.

c) To elect the officers of the Club, namely the President, Chairman, secretary, Treasurer and any other members of the Management Committee.

d) To elect the first and second XI team Captains and Vice-Captains.

e) To elect the non-playing member of the Selection Committee.

f) To determine the Subscription Rates of all member categories and the match levy to be paid by players.

g) To appoint two Auditors.

h) To transact any other related business.

All members of the Club shall be entitled to attend the Annual General Meeting,

however, only members of categories a, b, c and d will enjoy (equal) voting rights.

15. An Extraordinary General Meeting shall be called by the Secretary:-

a) If so directed by the Management Committee, or

b) If so requested by notice in writing signed by not less than fifteen members of the Club and stating the business to be brought before the meeting.

Such EGM shall be held on not less than 14 nor more than 21 days notice. The notice

convening an Extraordinary General Meeting shall state the business to be brought

before the meeting. The place shall be determined by the Committee or in default by

the Chair.

16. The Accounts of the Club shall be audited annually by two Auditors who shall be appointed at the Annual General Meeting.

17. The Management Committee shall have the power to suspend or expel from Membership any member found guilty of conduct prejudicial to the good name or interest of the Club.

Disciplinary Hearings Panel Membership

The panel shall consist of a minimum of three members of the Management

Committee nominated by the Management Committee. The panel shall be chaired by

the Chairman, or in his absence, by a member elected by and from those present. No

one with direct involvement should take part.

Appeals Panel Membership

The panel shall consist of three members of the Management Committee, none of

whom (with the exception of the Chairman or his appointee), shall have been present

at the original Disciplinary Hearing.

　

N.B. The Secretary or his appointee shall have the right to attend every panel, in

order to take minutes of the proceedings and to act as a link between the Disciplinary

and the Appeals panels.

　

18. To dissolve the Club, the Secretary shall call an Extraordinary General Meeting. The Club shall not be dissolved without a resolution calling for the dissolution being approved by not less than 75% of the members present at the meeting. If the resolution to dissolve the Club is carried, the Management Committee together with the Trustees shall have the power to dispose of the funds and assets of the Club after all the Clubs’ debts have been settled and taking into account the requirement that, in the event of such dissolution the net assets shall be transferred to another Club with similar Sport purposes which is a registered CASC.

19. The Secretary shall keep a copy of the Rules of the Club and all amendments thereto and a copy of the Rules shall be displayed in the Club premises.

20. Any proposal to alter or add to the Rules must be made in writing, and at least 28 days prior to the date of the Annual General Meeting, to the Secretary who shall then supply a copy of the proposals to the Management Committee. Alterations or additions to the Rules must be approved at an Annual General Meeting or at an Extraordinary General Meeting.

Junior Members Cricket

The Club recognises its obligations to ruling Child Protection Acts and ECB

guidelines. These principles are outlined in the Clubs Junior Members Charter.

Similarly, the Clubs Junior Complaint Handling and Disciplinary procedures are

outlined in this Code of Practice.

Women’s Cricket

The Club fully supports Cricket regardless of sex. Every effort will be made to

accommodate Women’s Cricket Development, the rules for which are delegated to

Hayfield Cricket Clubs Women’s Playing Section and sanctioned by the General

Committee.

PROPOSED NOVEMBER 2004